PRIVACY POLICY

TITAN Operational Systems

Effective Date: August 3, 2026

Last Updated: August 3, 2026

1. Introduction

TITAN Operational Systems ("TITAN," "we," "our," or "us") is committed to protecting the privacy, confidentiality, and security of the information entrusted to us by our clients, business partners, and website visitors.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal and professional information when you access our website, communicate with us, or engage our advisory services.

As an international operational entity operating out of the New York / New Jersey metropolitan area with global advisory engagements, TITAN complies with applicable privacy and data protection frameworks, including:

1.1 - United States & Local State Laws: Applicable federal statutes and state-level data privacy frameworks, specifically including New Jersey (New Jersey Data Privacy Act), New York (NYS SHIELD Act), and California (CCPA/CPRA)

1.2 - European Union: General Data Protection Regulation (GDPR)

1.3 - Gulf Cooperation Council (GCC): Personal Data Protection Laws (PDPL) across regional jurisdictions, specifically including the Kingdom of Saudi Arabia (SDAIA PDPL) and the United Arab Emirates (Federal Decree-Law No. 45/2021)

1.4 - International: Relevant statutory regulations in any additional jurisdiction where TITAN conducts business operations or processes asset data

2. Information We Collect

We collect only information that is reasonably necessary to evaluate project inquiries, prepare operational proposals, and deliver high-stakes advisory services.

Information collected includes:

2.1 - Contact & Professional Identification Data:

• • Full Name

  • Company / Asset Name

  • Position or Job Title

  • Corporate Email Address

  • Direct Phone / WhatsApp Number

  • Country / Region of Operations

2.2- Business & Asset Data: Information voluntarily provided regarding:

• • Hotel pre-opening timelines and property specs

  • Warehouse, supply chain, and custody operations

  • Inventory manifests, OS&E/FF&E asset records, and staging parameters

  • Specific operational bottlenecks and project objectives

2.3 - Technical & Web Usage Data: When visiting our website, technical data may be collected automatically:

• • IP Address

  • Browser Type and Language

  • Device Information & Operating System

  • Pages Visited, Session Duration, and Time of Visit

This technical information is used solely for security monitoring, web performance, and platform optimization.

3. How We Use Information

Information collected is used strictly for legitimate business and operational purposes, including:

• Responding to client inquiries and evaluating project scope

• Preparing tailored commercial proposals and Statements of Work (SOW)

• Delivering contracted advisory, custody tracking, and operational audits

• Maintaining direct executive communications regarding active engagements

• Improving website functionality and digital intake security

• Meeting statutory legal, regulatory, and financial compliance obligations

Zero Monetization Guarantee: TITAN does not sell, rent, lease, trade, or commercially exploit personal or corporate data to third-party marketing entities under any circumstances.

4. Lawful Basis for Processing (GDPR & GCC Frameworks)

Where data protection regulations apply, TITAN processes personal and corporate data on one or more of the following legal bases:

• Consent: Explicit permission granted when submitting an intake form or inquiry.

• Performance of a Contract: Fulfilling obligations under an active advisory or custody contract.

• Legitimate Business Interests: Evaluating project viability and protecting operational security.

• Legal Obligations: Complying with statutory accounting, tax, or regulatory mandates.

5. Information Sharing & Confidentiality

TITAN treats all client disclosures and project information as strictly confidential. Information is disclosed solely on a need-to-know basis:

• To Vetted Service Partners: Qualified third-party logistics, auditing, or software integration partners operating under signed Non-Disclosure Agreements (NDAs).

• To Professional Advisers: Legal, financial, or auditing advisers bound by professional confidentiality rules.

• For Legal & Regulatory Mandates: When required by applicable law, court order, or lawful governmental requests within proper jurisdiction.

6. International Data Transfers

As an international advisory firm operating across Europe, the GCC, and global markets, information may be transferred and processed in jurisdictions outside the country where it was originally collected.

Where international transfers occur, TITAN implements appropriate safeguards (including Standard Contractual Clauses) to ensure data remains protected to international standards.

7. Data Security

TITAN employs administrative, organizational, technical, and physical safeguards designed to protect information against:

• Unauthorized access, alteration, or disclosure

• Loss, theft, or destruction

• Misuse or system breaches

While no digital platform can guarantee absolute security, TITAN continually reviews and updates its encryption protocols and data access restrictions.

8. Data Retention

Personal and business information is retained only for as long as necessary to:

• Deliver contracted advisory services

• Fulfill contractual, legal, or financial audit obligations

• Resolve operational disputes and protect legitimate business rights

When information is no longer required, it is securely deleted, destroyed, or permanently anonymized.

9. Your Privacy Rights

Depending upon your legal jurisdiction, you may hold rights to:

• Access: Request a copy of the personal data TITAN holds about you.

• Correction: Request rectification of inaccurate or incomplete records.

• Erasure: Request deletion of your data, subject to legal retention obligations.

• Restriction / Objection: Restrict or object to specific data processing activities.

• Data Portability: Request transfer of your data to another entity in a structured format.

To exercise any of these rights, contact our Privacy Officer directly using the credentials in Section 14.

10. Cookies & Digital Tracking

Our website uses essential and performance cookies to ensure secure navigation and analyze site traffic.

Users can control or disable cookies through browser settings. Disabling essential cookies may affect specific website features or form submissions.

11. Children's Privacy

TITAN’s services are intended exclusively for business professionals, hotel owners, and corporate executives. Our website is not directed toward individuals under the age of 18, and we do not knowingly collect personal data from minors.

12. Third-Party Websites

Our digital portal may contain links to external partner, industry, or media websites. TITAN assumes no responsibility for the privacy policies, security protocols, or content of third-party platforms. We encourage users to review third-party privacy statements independently.

13. Policy Updates

TITAN Operational Systems reserves the right to amend this Privacy Policy at any time to reflect operational, legal, or regulatory changes. Updates take effect immediately upon publication. The "Last Updated" date at the top of this document will always indicate the latest revision.

14. Contact Information

Questions, concerns, or legal requests regarding this Privacy Policy or data privacy practices may be directed to:

Privacy Officer

TITAN Operational Systems

📧 Primary: titanoperationalsystems@gmail.com 

📧 General: titanoperationalsystems@gmail.com